This information is provided in compliance with art. 13 of Regulation 679/2016 (GDPR), pursuant to art. 13 of Legislative Decree no. 196/2003 (Code regarding the protection of personal data) to users who access the l2mproject.com website and relates to all personal data processed in the manner indicated below.
Dear User,
Mirco Bert and Luca Bertottii as owners of the website www.l2mproject.com inform the user that the personal data entered voluntarily in the contact forms will be processed in compliance with the current legislation on the protection of personal data and all precautions will be taken and the appropriate physical, organizational and IT security measures to avoid any misuse.
The purpose of this document is to inform the user of the Site about the purposes and methods of processing personal data.
Therefore, according to the provisions of art. 13 of the GDPR 2016/679, we provide the following information:
1 – Data Protection Principles
We comply with the GDPR. This says that the Personal Data we hold must be:
1. Used lawfully, fairly and in a transparent way.
2. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
3. Relevant to the purposes we have told you about and limited only to those purposes.
4. Accurate and kept up to date.
5. Kept only as long as necessary for the purposes we have told you about.
6. Kept securely.
2 – The kind of information we hold about you
Personal Data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of Personal Data about you which we have grouped together as follows:
- Identity Data includes first name, last name, country of residence, company, and job title.
- Contact Data includes address, email address and telephone numbers.
- Professional Data includes CVs, and documents related to your qualifications, experience, and role, current salary, eligibility to work in Italy.
- Usage Data includes information about how you use our website.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
In limited circumstances, we may also collect, store and use documents to prove your identification such as a copy of your passport or address, and/or the following “special categories” of more sensitive Personal Data:
- Information about your race or ethnicity, and religious beliefs.
- Information about your health, including any medical condition.
- Information about criminal convictions and offences.
The Personal Data we may collect varies depending upon how it is collected and for what purpose. More specific details are set out below.
3 – How is your Personal Data collected?
Personal Data may be collected in the following ways:
1. Through information collected by cookies when you use our website.
When you visit www.fuksas.com we may send a ‘cookie’ to your computer. This is a small data file stored by your computer to help improve functionality or tailor information to provide visitors with more relevant pages. For details of the cookies employed by us see Section 12 below.
; or
- Through information automatically recorded when you use our IT systems, so that the systems can run effectively and we can ensure they are not being misused.3. Direct interactions – where you provide information by filling in forms or corresponding with us by post, phone, email or otherwise. This includes Personal Data you provide when you:
- Complete an online form to subscribe to our mailing list;
- Make business enquiries via email or telephone; and
- Enter into a working relationship with us.
; or
- Third parties or publicly available sources. For example, consultants working with us whose CVs might be sent by their employer for bid documents or so we can assess their suitability for a project.
4 – How we will use information about you
We will only use your Personal Data when the law allows us to, such as:
1. Where it is necessary to perform a contract with you or in order to take steps at your request prior to entering into a contract.
2. Where we need to for compliance with a legal obligation.
3. Where it is necessary for the purposes of our legitimate business interests to run a successful international design studio, and your interests and fundamental rights do not override those interests.
We may also use your Personal Data in the following situations, which are likely to be rare:
1. Where we need to protect your interests (or someone else’s interests).
2. Where it is needed in the public interest.
5 – Special Category Personal Data
Special Categories of sensitive Personal Data require higher levels of protection and we will need to have further justification for collecting, storing and using this type of Personal Data, such as:
1. In limited circumstances, with your explicit written consent.
2. Where it is necessary for us to meet legal obligations.
3. Where it is necessary for reasons of public interest.
4. Where it is needed on health grounds, subject to appropriate confidentiality safeguards.
5. Where it is needed for legal claims.
6. Where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
It is unlikely that we will need to collect or process Special Categories of sensitive Personal Data. Where we do need to, we will notify you and (where required) obtain your consent to the processing.
6 – More specific details of how we may use your Personal Data
We have set out in the table below details of the type of data we may collect (by reference to the groups described in Section 3 above), the ways we may use your Personal Data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
| To deliver relevant website content to you and to use data analytics to improve our website | (a) Identity (b) Contact (c) Usage (d) Marketing and Communications (e) Technical | Necessary for our legitimate interests (to keep our website updated and relevant and to develop our business) |
| To send marketing newsletters to you | (a) Identity (b) Contact (c) Marketing and Communications | Necessary for our legitimate interests (to develop our business) |
| To invite you to events | (a) Identity (b) Contact (c) Marketing and Communications | (a) Necessary for our legitimate interests for business development – to strengthen business relations and to market our services |
| To administer and protect this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) | (a) Identity (b) Contact (c) Technical | (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, and network security) |
| To respond to your new business enquiry as a potential client. | (a) Identity (b) Contact | (a) Necessary for our legitimate interests (for winning and providing design services) |
| To administer our working relationship with you and your employer (as applicable), such as providing and administering architectural and engineering services to you, and/or collaborating with you to bid for a design project or to provide design services. | (a) Identity (b) Contact (c) Professional DataIn limited circumstances we might require documents to prove your identification such as a copy of your passport or Special Categories of sensitive Personal Data. In these circumstances we will notify you and where necessary obtain your consent. | (a) Performance of a contract with you (b) Necessary for our legitimate interests for winning and administering projects and running our business) |
| For marketing campaigns and to win new business. This may include taking photographs or filming of our day-to-day design activities, projects events, and interviews. | (a) Identity (b) Professional Data | (a) Necessary for our legitimate interests for promoting our business, winning work and recruiting talented designers. |
7 – Change of purpose
We will only use your Personal Data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
Occasionally we may use Personal Data to send you updates about our business or invites to events. If you prefer not to receive promotional material from L2M Architetti email us at studio@l2mproject.com and put “unsubscribe” in the subject line together with the name of the publication you wish to unsubscribe from.
Please note that we may process your Personal Data without your knowledge or consent where this is required or permitted by law.
8 – Data Sharing
We may share your Personal Data with third parties, including third-party service providers and other entities in the Fuksas Architecture Srl where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest for the purpose of running a successful international design practice in doing so.
For example, we may share your Personal Data with:
- professional advisors such as lawyers and accountants;
- processors such as providers of cloud hosting solutions or translation companies;
- to an auditor, regulator or to otherwise comply with the law.
We may share Personal Data, such as CVs of collaborating design consultants, to clients, potential clients or collaborating designers where this was the purpose of collection.
As we are an international design practice, we may share your Personal Data with other entities in our group. In particular, we share your Personal Data for the following purposes:
- Where required to facilitate your travel to meetings in one of our international offices or in respect of a project abroad;
- Where we are inviting you to an event held in one of our offices abroad.
- 1 How secure is your information with third-party service providers and other entities in our group?
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your Personal Data in line with our policies and the law. We do not allow our third-party service providers to use your Personal Data for their own purposes. We only permit them to process your Personal Data for specified purposes and in accordance with our instructions. - 2 Transferring information outside the EU
We are an international design practice and as such may transfer the Personal Data we collect about you to countries outside Europe. Where we do so, we will ensure that those transfers take place in accordance with the data protection laws, including by entering into data transfer agreements with recipients or obtaining your explicit consent. If you require further information about these protective measures, you can request it from the Data Protection Manager via the contact details set out below.
- 1 How secure is your information with third-party service providers and other entities in our group?
9 – Security
All information you provide to us is stored on our secure servers. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.
Once we have received your information, we will use strict procedures and security features to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions and they are subject to a duty of confidentiality.